Build your requirements

In less than two minutes you can configure your workplace requirements and one of our experts will be in touch with your tailored response.

Build your requirements

Request a demo

Choose the solutions or technologies that you would like to explore, request a demo, and we will arrange a time that works for you.

Request a demo

Submit an RFP

Tell us more about your formal process and upload a supporting document. We look forward to helping you achieve workplace success.

Submit an RFP

Hygiene and safety

Keeping employees safe and workspaces clean

Your mission is to keep your employees safe, secure and provide hygienic workspaces, from desks and meeting rooms to washrooms, auditoriums and cafeterias. Transform and digitize your operation with reliable technology that reaffirms to your entire organization that their safety and hygiene is your priority.

Optimize cleaning schedules in real-time to maximize available space for employees returning to the workplace. Delivering assurance about spaces being sanitized after every use by visible touchpoint communication in every interaction. Combining anonymous sensor data with smart SPOT QR tags for quick checks, contact tracing and automated cleaning audit logs.

Live occupancy

Audit trail

Analytics

Identify the spaces most used by your workforce, alert cleaning teams and in a just-in-time manner, ensuring your organization’s facilities are ready-to-use during peak hours. Utilize anonymous sensor data to accurately count and manage the number of people using spaces in real-time.

Footfall counting

Various space sizes

Managed

Streamline communication across teams, floors and workspaces and ensure important messages are being seen by your employees. Utilize sensor data to manage flow patterns and digital display screens to show the volume of people in shared spaces, and restrictions. Create safer environments in real-time.

Signage

Real-time

Communicate

Delivering an efficient cleaning operation requires synchronization between alerts, schedules, workflows and resources. Facilitate cleaning teams with our handheld Cleanreader. Marking spaces as clean in real-time, audit cleaning activity, employ space usage insights to automate which spaces are a priority.

Measurable

Management rotas

Clean efficiently

Provide a safe and secure experience for employees across your organization’s office spaces and facilities. Integrate cleaning compliance, hygiene standards, and safety information with the SPOT open platform that integrates calendaring, room booking, indicators, lockers, and car parking systems.

Seamless

Agnostic

Tried and tested

When trying to automate and digitize your health and safety operation it can feel like a lengthy process. From planning your spaces, mapping out floor plans, and implementing hardware to onboarding. We can get you collecting data to support safety and hygiene initiatives, quicker than you think.

Save time

Accelerate ROI

Measurable

Technology

Discover technologies that are designed to seamlessly work together to ensure that hygiene and safety operations save time, reduce costs and keep employees safe and workspaces clean.

Want to see our Technology in action?

Hygiene and safety

The SPOT Platform is a programmable unified system for hygiene data capture and dissemination

A versatile smart QR code-based platform to connect Employee App users, sensors and FM teams through a cloud-based API and data repository.

This system enables us to give total certainty to the end-user that the space they’re using has been 100% sanitized, and they can use workspaces with confidence.

Raul Gomez de Avila – Firmenich

Key benefits

  • Easy to use identification system to operate physical distancing.
  • Color-coded and numbered tags each with unique QR code identifiers.
  • Spaces are easily identified and scanned using the Employee App to seamlessly check-in.
  • Cleaning teams can rapidly scan a tag a log their activity on the go.
  • Allows configuration of different actions when a desk is vacated vs. when a room is.
  • Open API for further integration for a variety of use cases.

Hygiene and safety

The Employee App is an assurance and engagement platform to enable staff communications

The Employee App shows colleagues how busy the office is in real-time, pushes company alerts and allows them to check if a space has been cleaned.

Key benefits

  • Live occupancy data at your fingertips.
  • Submit health attestations before space allocation.
  • Check spaces are clean before using them.
  • Obtain alerts showing confirmation of your space reservations.
  • View how busy commons spaces are at any time to plan your visit.
  • Check in to spaces to ensure alerts from contact tracing.

Hygiene and safety

Effortlessly digitize your cleaning operation with our Cleanreader™ scanner

The Cleanreader is designed to receive notifications for day-time cleaning of spaces, planning end of day cleaning and creating an audit trail of activity.

We know cleaners can be there for hours, cleaning spaces that don’t need to be cleaned. But with this system, we can control and ensure that only spaces that need to be cleaned are cleaned, not those that haven’t been used.

Raul Gomez de Avila – Firmenich
Cleaning Audit Tools - Cleanreader Device by Freespace

Key benefits

  • One-click operation to enable fast logging of cleaning.
  • Direct cleaners in real-time to vacated spaces for efficient day-time cleaning.
  • Manage end-of-day cleaning based on actual usage.
  • Combine space demand trends to create an efficient cleaning ROTA.
  • Create an audit trail by rapid scanning of the SPOT tags.
  • The no-touch operation, enabling usage with cleaning gloves on.

Hygiene and safety

Drive hygiene efficacy with actual occupancy data with sensors

Sensors capture anonymous data at the time of the event and provide the context for delivering just in time services and information.

ONE

TIM

FLO

PAM

Key benefits

  • Deliver operational efficiencies by only cleaning the spaces that have been used.
  • Anonymously capture presence in real-time at individual spaces.
  • Measure footfall in congested spaces and direct cleaning on demand.
  • Choice of battery operated or mains powered devices to suit every need.
  • Fully managed over the air using a reliable cloud-based platform.
  • Ultra secure using UL2900-2-2 certified communication platform.

Want to see our sensors in action?

Hygiene and safety

Use occupancy and cleaning analytics for monitoring and compliance

The Freespace Analytics portal helps you visualize live and historic usage, cleaning stats, and efficacy of operations.

Key benefits

  • Ensure people’s wellbeing by creating productive, comfortable and healthy environments for staff by ensuring environments remain within thresholds. 
  • Monitor multiple air quality metrics to ensure optimum healthy environments. 
  • Understand when air quality levels go above safe limits and thresholds and manage appropriately. 
  • Use data to react appropriately to adjust ventilation to allow fresh air to circulate as needed. 

Hygiene and safety

Signage can be used to communicate safety and hygiene information and direct people to spaces

Availability of space can constantly change. Digital signage screens show real-time availability information captured by sensors and facilitate navigation of an unfamiliar environment.

Key benefits

  • Direct people to spaces that are available and away from those that are shut down.
  • Share corporate messaging about initiatives using our inbuilt content management platform.
  • Encourage use of available spaces by showing live availability across floor.
  • Communicate safety and hygiene information across at scale.
  • Show a live feed of area where cleaning is in progress for every space.

Discover more

Get started with Freespace

Whether you are researching workplace technologies or at the stage where you want a formal response, we are here to help. We can digitize your workspaces, increase employee collaboration, deliver meaningful insights and more. Let’s get started.

Build your requirements

In less than two minutes you can build your workplace requirements and one of our experts will be in touch with your tailored response.

Configure

Request a demo

Choose the solutions or technologies that you would like to explore, request a demo, and we will arrange a time that works for you.

Request

Submit an RFP

Tell us more about your formal process and upload a supporting document. We look forward to helping you achieve workplace success.

Submit

Download the latest Freespace Index report

Download the latest Freespace Index report, generated by occupancy data from around the world, and get insights into the growing workplace trends within each global region, and benchmarks for your organization to manage the return to the workplace.

Download the report