Hygiene and safety
Keeping employees safe and workspaces clean
Your mission is to keep your employees safe, secure and provide hygienic workspaces, from desks and meeting rooms to washrooms, auditoriums and cafeterias. Transform and digitize your operation with reliable technology that reaffirms to your entire organization that their safety and hygiene is your priority.
Understanding your hygiene needs
Optimize cleaning schedules in real-time to maximize available space for employees returning to the workplace. Delivering assurance about spaces being sanitized after every use by visible touchpoint communication in every interaction. Combining anonymous sensor data with smart SPOT QR tags for quick checks, contact tracing and automated cleaning audit logs.
Live occupancy
Audit trail
Analytics
Identify the spaces most used by your workforce, alert cleaning teams and in a just-in-time manner, ensuring your organization’s facilities are ready-to-use during peak hours. Utilize anonymous sensor data to accurately count and manage the number of people using spaces in real-time.
Footfall counting
Various space sizes
Managed
Streamline communication across teams, floors and workspaces and ensure important messages are being seen by your employees. Utilize sensor data to manage flow patterns and digital display screens to show the volume of people in shared spaces, and restrictions. Create safer environments in real-time.
Signage
Real-time
Communicate
Delivering an efficient cleaning operation requires synchronization between alerts, schedules, workflows and resources. Facilitate cleaning teams with our handheld Cleanreader™. Marking spaces as clean in real-time, audit cleaning activity, employ space usage insights to automate which spaces are a priority.
Measurable
Management rotas
Clean efficiently
Provide a safe and secure experience for employees across your organization’s office spaces and facilities. Integrate cleaning compliance, hygiene standards, and safety information with the SPOT open platform that integrates calendaring, room booking, indicators, lockers, and car parking systems.
Seamless
Agnostic
Tried and tested
When trying to automate and digitize your health and safety operation it can feel like a lengthy process. From planning your spaces, mapping out floor plans, and implementing hardware to onboarding. We can get you collecting data to support safety and hygiene initiatives, quicker than you think.
Save time
Accelerate ROI
Measurable
Technology
Discover technologies that are designed to seamlessly work together to ensure that hygiene and safety operations save time, reduce costs and keep employees safe and workspaces clean.
The SPOT Platform
A unified system for hygiene data capture and dissemination
The Employee App
An assurance and engagement platform to enable staff communications
Scanners
Digitize your cleaning operation
Sensors
Drive hygiene efficacy with actual occupancy data
Analytics
Occupancy and cleaning analytics for monitoring and compliance
Signage
Stylish wayfinding for safety and hygiene communication
Want to see our Technology in action?
Hygiene and safety
The SPOT Platform is a programmable unified system for hygiene data capture and dissemination
A versatile smart QR code-based platform to connect Employee App users, sensors and FM teams through a cloud-based API and data repository.
This system enables us to give total certainty to the end-user that the space they’re using has been 100% sanitized, and they can use workspaces with confidence.
Raul Gomez de Avila – Firmenich
Key benefits
- Easy to use identification system to operate physical distancing.
- Color-coded and numbered tags each with unique QR code identifiers.
- Spaces are easily identified and scanned using the Employee App to seamlessly check-in.
- Cleaning teams can rapidly scan a tag a log their activity on the go.
- Allows configuration of different actions when a desk is vacated vs. when a room is.
- Open API for further integration for a variety of use cases.
Hygiene and safety
The Employee App is an assurance and engagement platform to enable staff communications
The Employee App shows colleagues how busy the office is in real-time, pushes company alerts and allows them to check if a space has been cleaned.
Key benefits
- Live occupancy data at your fingertips.
- Submit health attestations before space allocation.
- Check spaces are clean before using them.
- Obtain alerts showing confirmation of your space reservations.
- View how busy commons spaces are at any time to plan your visit.
- Check in to spaces to ensure alerts from contact tracing.
Hygiene and safety
Effortlessly digitize your cleaning operation with our Cleanreader™ scanner
The Cleanreader™ is designed to receive notifications for day-time cleaning of spaces, planning end of day cleaning and creating an audit trail of activity.
We know cleaners can be there for hours, cleaning spaces that don’t need to be cleaned. But with this system, we can control and ensure that only spaces that need to be cleaned are cleaned, not those that haven’t been used.
Raul Gomez de Avila – Firmenich
Key benefits
- One-click operation to enable fast logging of cleaning.
- Direct cleaners in real-time to vacated spaces for efficient day-time cleaning.
- Manage end-of-day cleaning based on actual usage.
- Combine space demand trends to create an efficient cleaning ROTA.
- Create an audit trail by rapid scanning of the SPOT tags.
- The no-touch operation, enabling usage with cleaning gloves on.
Hygiene and safety
Drive hygiene efficacy with actual occupancy data with sensors
Sensors capture anonymous data at the time of the event and provide the context for delivering just in time services and information.
Occupancy sensors
Thermal imaging sensors
Motion sensors
Environmental sensors
Key benefits
- Deliver operational efficiencies by only cleaning the spaces that have been used.
- Anonymously capture presence in real-time at individual spaces.
- Measure footfall in congested spaces and direct cleaning on demand.
- Choice of battery operated or mains powered devices to suit every need.
- Fully managed over the air using a reliable cloud-based platform.
- Ultra secure using UL2900-2-2 certified communication platform.
Want to see our sensors in action?
Hygiene and safety
Use occupancy and cleaning analytics for monitoring and compliance
The Freespace Analytics portal helps you visualize live and historic usage, cleaning stats, and efficacy of operations.
Key benefits
- Ensure people’s wellbeing by creating productive, comfortable and healthy environments for staff by ensuring environments remain within thresholds.
- Monitor multiple air quality metrics to ensure optimum healthy environments.
- Understand when air quality levels go above safe limits and thresholds and manage appropriately.
- Use data to react appropriately to adjust ventilation to allow fresh air to circulate as needed.
Hygiene and safety
Signage can be used to communicate safety and hygiene information and direct people to spaces
Availability of space can constantly change. Digital signage screens show real-time availability information captured by sensors and facilitate navigation of an unfamiliar environment.
Key benefits
- Direct people to spaces that are available and away from those that are shut down.
- Share corporate messaging about initiatives using our inbuilt content management platform.
- Encourage use of available spaces by showing live availability across floor.
- Communicate safety and hygiene information across at scale.
- Show a live feed of area where cleaning is in progress for every space.
Discover more
Get started with Freespace
Whether you are researching workplace technologies or at the stage where you want a formal response, we are here to help. We can digitize your workspaces, increase employee collaboration, deliver meaningful insights and more. Let’s get started.
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Request a demo
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Submit an RFP
Tell us more about your formal process and upload a supporting document. We look forward to helping you achieve workplace success.
SubmitDownload the latest Freespace Index report
Download the latest Freespace Index report, generated by occupancy data from around the world, and get insights into the growing workplace trends within each global region, and benchmarks for your organization to manage the return to the workplace.
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