Build your requirements

In less than two minutes you can configure your workplace requirements and one of our experts will be in touch with your tailored response.

Build your requirements

Request a demo

Choose the solutions or technologies that you would like to explore, request a demo, and we will arrange a time that works for you.

Request a demo

Submit an RFP

Tell us more about your formal process and upload a supporting document. We look forward to helping you achieve workplace success.

Submit an RFP

Space planner

Designed to manage spaces and people in changing times

Space planner is a web-based app for Administrators, HR managers and Facility Managers, providing the capability to manage and monitor facilities and spaces efficiently. It provides the tools to manage buildings, floors and individual spaces – making it possible to allocate them to departments, close them off for a few days, set physical distancing or preferences for users. As a result, the Space Planner facilitates complete flexibility to design workspaces as per changing needs as new work patterns evolve.

Space planner

Popular features

Want to find out more about the Space Planner?

Space planner

Smart desk allocation

Dynamically manage spaces based on rules that can be applied across the portfolio or designed site by site to suit local requirements. The configuration and flexibility options allow for a wide variety of work patterns and organizational needs.

Key benefits

  • For users: smart desk allocations considers the user’s preferences enabling the app to provide them with the best available space.
  • For admins: administrators can design the rules for the desk allocation based on various parameters like the user’s department, preferences and more,, in a way to promote optimal utilization of the workspaces.

Space planner

Space planning

Space Planner is a web-based tool to provide complete flexibility for the facility managers or administrators to manage the spaces. They can block or release entire floors or spaces across floors based on the physical distancing requirements, other capacity constraints or user behavior. Administrators can view the allocations on the floor plan to employees, address any specific needs and dynamically respond to forecast space constraints due to changing demand.

Key benefits

  • For users: employees can be assured of a space allocated to them before they visit the office and be assured of the safety of space use.
  • For admins: a web based flexible tool for the facility manages to release or block based capacity constraints or changing demand.

Space planner

Manage employee profiles – by integrating with HR systems

Integrating with HR systems makes sure all the employee data is updated and sync. It also helps in quick onboarding of the employees and particularly helps when new employees join in or old one leaves.

Key benefits

  • For users: the employees would have their profile set and need not have to worry about updating the same.
  • For admins: this makes it easier for the admins to onboard the employees. The employees simple need to login and get going.

See the Space Planner in action

Space planner

Anonymization of data

Freespace anonymizes the data based on the client contract. Freespace deletes personal data after the service is delivered to the individual and according to the customers required minimum holding time.

Key benefits

  • For users: users can be assured none of their booking data would be available beyond a certain day as configured and decided by the management.
  • For admins: admins can decide for how long the organization wants Freespace to store the data of their users.

Data and security

Our Data charter

We’ve built our processes and protocols from best practices in order to maintain confidentiality and data integrity for the business, our employees, our customers, partners and end-users.

Find out more

Infosec

Data protection

Privacy

Business continuity

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Get started with Freespace

Whether you are researching workplace technologies or at the stage where you want a formal response, we are here to help. We can digitize your workspaces, increase employee collaboration, deliver meaningful insights and more. Let’s get started.

Build your requirements

In less than two minutes you can build your workplace requirements and one of our experts will be in touch with your tailored response.

Configure

Request a demo

Choose the solutions or technologies that you would like to explore, request a demo, and we will arrange a time that works for you.

Request

Submit an RFP

Tell us more about your formal process and upload a supporting document. We look forward to helping you achieve workplace success.

Submit

Download the latest Freespace Index report

Download the latest Freespace Index report, generated by occupancy data from around the world, and get insights into the growing workplace trends within each global region, and benchmarks for your organization to manage the return to the workplace.

Download the report