Designed to manage spaces and people in changing times
The Space Planner is a web-based portal for Administrators, HR managers and Facility Managers, providing the capability to manage and monitor facilities and spaces efficiently. It’s effective space management software providing the tools to manage buildings, floors and individual spaces – making it possible to allocate them to departments, close them off for a few days, set physical distancing or preferences for users.
As a result, the Space Planner facilitates complete flexibility to design workspaces as per the changing needs of your organization, as new work patterns evolve.
Smart desk allocation
Manage employee profiles
Anonymization of data
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Smart desk allocation across office locations
Dynamically manage spaces based on rules that can be applied across the portfolio or designed site by site to suit local requirements. The configuration and flexibility options allow for a wide variety of work patterns and organizational needs.
- For users: smart desk allocations considers the user’s preferences enabling the app to provide them with the best available space.
- For admins: administrators can design the rules for the desk allocation based on various parameters like the user’s department, preferences and more,, in a way to promote optimal utilization of the workspaces.
The leading space management software for enterprise organizations
Space Planner is a web-based tool to provide complete flexibility for the facility managers or administrators to manage the spaces. They can block or release entire floors or spaces across floors based on the physical distancing requirements, other capacity constraints or user behavior. Administrators can view the allocations on the floor plan to employees, address any specific needs and dynamically respond to forecast space constraints due to changing demand.
- For users: employees can be assured of a space allocated to them before they visit the office and be assured of the safety of space use.
- For admins: a web based flexible tool for the facility manages to release or block based capacity constraints or changing demand.
Manage employee profiles and integrate with HR systems
Integrating with HR systems makes sure all the employee data is updated and sync. It also helps in quick onboarding of the employees and particularly helps when new employees join in or old one leaves.
- For users: the employees would have their profile set and need not have to worry about updating the same.
- For admins: this makes it easier for the admins to onboard the employees. The employees simple need to login and get going.
See our space management software in action
Anonymization of data
Freespace anonymizes the data based on the client contract. Freespace deletes personal data after the service is delivered to the individual and according to the customers required minimum holding time.
- For users: users can be assured none of their booking data would be available beyond a certain day as configured and decided by the management.
- For admins: admins can decide for how long the organization wants Freespace to store the data of their users.
Data and security
Our data charter
We’ve built our processes and protocols from best practices in order to maintain confidentiality and data integrity for the business, our employees, our customers, partners and end-users.Find out more
Get started with Freespace
Whether you are researching workplace technologies or at the stage where you want a formal response, we are here to help. We can digitize your workspaces, increase employee collaboration, deliver meaningful insights and more. Let’s get started.
Build your requirements
In less than two minutes you can build your workplace requirements and one of our experts will be in touch with your tailored response.Configure
Request a demo
Choose the solutions or technologies that you would like to explore, request a demo, and we will arrange a time that works for you.Request
Submit an RFP
Tell us more about your formal process and upload a supporting document. We look forward to helping you achieve workplace success.Submit
Download the latest Freespace Index report
Download the latest Freespace Index report, generated by occupancy data from around the world, and get insights into the growing workplace trends within each global region, and benchmarks for your organization to manage the return to the workplace.Download the report