Enabling hybrid working
Creating flexible workspaces to support a hybrid workforce
You need to design and make available flexible workspaces that respond to new requirements of hybrid working. Creating these spaces requires making them available to people needing them as well as measuring their availability in real-time. We have the tools and methods that we have mastered over many years to achieve exactly this outcome.
Using technology to support a hybrid workforce
- Understand demand and prepare for the future
- Connect employees and empower collaborative working
- Empower employees to manage their space and collaboration needs
- Optimize spaces to meet your workforce needs
- Manage your workspace occupancy rules and policies
- Automate your workspace availability in real-time
Forecast demand for the workspaces available to your employees, create effective working environments and fulfil future capacity needs. Understand exactly how each workspace is used with anonymous sensor data and gather the insights needed to confidently drive real estate decisions.
Real-time and historical
Understand trends
Extract insights
Embrace a culture of collaboration and agile working where employees can plan their office days. Preselect office locations and set workspace preferences in advance, with full visibility of available spaces in real-time. Enable hybrid working and measure space usage with confidence.
Efficient
Automated
Measurable
Provide a variety of options for users to find spaces they need on days and times when they need them. Allow users to discover how colleagues are using the spaces and enable seamless collaboration.
Space management
Space automation
Calendar and shift management
Create a flexible solution that allows users to find spaces that they need and measure their actual usage to understand behavior. Use data insights to then inspire future designs by combining analytics and human needs for quiet work, collaboration or social interactions.
Measurable
Behavioral
Optimized
Create teams and neighborhoods to encourage collaboration. Guide behavior, manage demand and automatically evidence arrival with the Employee App and the SPOT tags.
Business rule
Team seating
Measurable
Provide a live view of the workspaces that are available to your employees, across your organizations real estate. Integrate digital screens with sensor data to display accessible spaces, automatically releasing unused or vacant spaces in real-time using patented AI technology to create efficient flexible working environments.
Smart office
Automated
Digital screens
Technology
Discover the technology facilitating hybrid working and flexibility to support different ways of working. Automate people management, connect employees and create efficient working environments that maximize productivity and improve engagement.
The Employee App
Empower your staff to manage their hybrid work schedule
Space Planner
Configure and administer your hybrid office space
The SPOT Platform
Micro location technology with smart QR codes
Sensors
Release unused spaces in real-time
Signage
Intuitive screens for space visibility and flexibility
Analytics
Measure, manage and optimize hybrid spaces
Discuss your requirements
Enabling hybrid working
The Employee App empowers your staff to manage their hybrid work schedule
The Employee App is an easy to use platform that allows staff to plan their days into work, collocate with their colleagues and collaborate as teams.
Wow, I downloaded the Employee App, set up my details and booked my desk, all in less than 5 minutes! Thank you very much for the quick and easy process.
Client employee, London
Key benefits
- Easy access using single sign on (SSO).
- Manage your calendar in conjunction with your colleagues.
- View where your colleagues are located.
- Manage your teams and their days in the office.
- Submit health attestations before space allocation.
- Check that spaces are clean before using them.
- Integrate with calendars, sensors and the SPOT Platform.
Enabling hybrid working
Configure and administer your hybrid office space with Space Planner
Set out rules for usage of your office. Manage your national or global portfolio of offices with varying requirements. Track adoption and progress with deployments.
Key benefits
- Individual space level usage rule setting.
- Block and release capacity as needed in real-time.
- View future demand for space from staff.
- Ensure required compliance for different geographies.
- Manage department and teams usage of the space.
- Assist global teams to manage changing work patterns.
Enabling hybrid working
The SPOT Platform is a programmable micro-location technology with smart QR codes
A versatile, smart QR code-based platform to connect Employee App users, sensors and FM teams. Data about activity at any space such as cleaning or occupancy is captured and retrieved easily to enable flexible working.
Key benefits
- Color-coded and numbered tags each with unique QR code identifiers.
- Spaces are easily identified and scanned using the Employee App to seamlessly check-in.
- Easy to use identification system to operate physical distancing.
- Pre-printed in rolls for quick global deployment.
- Custom designs are available to suit your requirements and brand guidelines.
- Proven methodology with trained teams to deploy quickly
- Open API for further integration for a variety of use cases.
Enabling hybrid working
Dynamically release unused spaces in real-time with sensor technology
Sensors capture anonymous data at the time of the event and provide the context for delivering just in time intelligence and services to enable hybrid working.
Occupancy sensors
Thermal imaging sensors
Motion sensors
Environmental sensors
Key benefits
- Anonymously capture presence in real-time at individual spaces.
- Context-based sensing for different settings: desks, collaboration spaces, meeting rooms, entrances and exits.
- Integrate with calendar systems to automatically check-in or release bookings.
- Choice of battery operated or mains powered devices to suit every need.
- Proven methodology by combining with digital signage to assure staff.
- Fully managed over the air using a reliable cloud-based platform.
- Ultra-secure using UL2900-2-2 certified communication platforms.
Want to see our sensors in action?
Enabling hybrid working
Intuitive signage screens visualizes space availability and information in real-time
Availability of space can constantly change. Digital signage screens show real-time availability information captured by sensors and facilitate navigation of an unfamiliar environment.
Key benefits
- Showcase your flexible spaces and their availability on a large display.
- Live update of actual availability status across the floor.
- Blue dot navigation to show path to destination using touchscreens.
- View status of multiple floors and enable activity-based working.
- Completely customizable to your corporate brand standards.
- Authentication-based and encrypted communication as standard.
- Demonstrated ability to deploy and manage a global network.
Enabling hybrid working
Use analytics to measure, manage and optimize hybrid spaces
Use our analytics platform to validate your hybrid design effectiveness. Data from various sources including the Employee App, sensors and calendars are pulled together in one location for easy decision making.
Key benefits
- Understanding people’s demand for using the workplace.
- Understand demand against planned capacity.
- Profile your people’s working culture from hybrid to full time.
- Flexibility for employees to plan their time in the office.
- Scale teams and resources to actual usage, prioritize services based on demand.
- Forecast future demand and behavior.
Discover the systems we integrate with
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Get started with Freespace
Whether you are researching workplace technologies or at the stage where you want a formal response, we are here to help. We can digitize your workspaces, increase employee collaboration, deliver meaningful insights and more. Let’s get started.
Build your requirements
In less than two minutes you can build your workplace requirements and one of our experts will be in touch with your tailored response.
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Request a demo
Choose the solutions or technologies that you would like to explore, request a demo, and we will arrange a time that works for you.
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Submit an RFP
Tell us more about your formal process and upload a supporting document. We look forward to helping you achieve workplace success.
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Download the latest Freespace Index report, generated by occupancy data from around the world, and get insights into the growing workplace trends within each global region, and benchmarks for your organization to manage the return to the workplace.
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